Whether across departments or multiple locations: The PDM software GAIN Collaboration makes unwanted access to documents and files impossible. This is ensured by an individual rights system, the check-in/check-out procedure and document encryption.
GAIN Collaboration supports you in these areas
ALWAYS AN ORIGINAL
Check-In / Check-Out
To ensure that your archived documents are protected at all times, GAIN Collaboration works according to the check-in / check-out procedure:
- For editing, GAIN Collaboration loads the document from the archive to a workstation, where it is then edited (check-out).
- After editing, GAIN Collaboration transfers the document back to the PDM archive (check-in).
Direct access to your archive documents without GAIN Collaboration is impossible.
WHO MAY DO WHAT?
Which processes in product data management do you want? With GAIN Collaboration you assign practicable user rights:
Everyone who works with GAIN Collaboration gets a user account in GAIN Collaboration. You can assign the user to one or more groups. In addition, you can control which variant the user is allowed to work with (GAIN Collaboration Professional, GAIN Collaboration Office or GAIN Collaboration View).
Groups in GAIN Collaboration regulate the affiliation of users. You use group policies to specify which documents a user is allowed to work with. Each group is assigned an access rule.
In the rules, you define the access rights (read, write, delete) for users and user groups.
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Before each transfer of your documents, you can optionally encrypt your data. If the corresponding certificates are stored, they are decrypted again at the destination – automatically and imperceptibly.
Without using the appropriate certificate keys, unauthorized access to your documents is impossible.