Collect, control, manage

What may be done with a document after it has been edited or copied, for example? GAIN Collaboration offers you an action-dependent status and rights assignment. The status shows in which state a document or article is. The right controls access: whether a document or article may be edited, deleted or revised. You can customize the status and rights management in GAIN Collaboration. And thus control the release of documents entirely according to your company standards. For example, an Office document is often subject to different rules than a CAD document. Therefore, you can link the status change with conditions to individual persons or groups, to the document type, or to specific field contents.

GAIN Collaboration automatically transfers parts lists generated in CAD applications from 2D designs or 3D models into the PDM system. You can attach bills of material to an article if required.

Your options & features:

• Automatic entry of parts lists
• Display as normal bill of material or summarized bill of material
• Filtering of parts lists via column filters
• Export of parts lists to Microsoft Excel
• Automated export on status change (for example, to transfer parts list and article master information to an ERP system)
• Output of bills of material as modular bills of material, complete structured bills of material or cumulative bills of material
• Output to various formats (PDF or Excel) or directly to the printer

GAIN Collaboration can relate (link) documents, articles and projects to each other. This is how GAIN Collaboration informs you about the use of documents or articles in documents. Conversely, you can track which document belongs to which project or 3D CAD assembly, for example. You can see individual links in the references and usage. Links reduce the variety of parts, which favors revisions in product data management.

Changing documents is part of the daily routine. In order to track all changes at any time, GAIN Collaboration offers you the possibility to set up customizable change processes. You can perform a revision for individual documents as well as for entire structures. In contrast to the history entry, GAIN Collaboration gives you a direct overview of all changes to a document via the change history:

• Who did an audit and when?
• When was a document created?
• Who edited it?
• Who changed it?
• Who released the document?

 

With GAIN Collaboration, you copy and revise files and even complex assembly structures via an intuitive and clear interface. GAIN Collaboration keeps individual stands chronologically. In this way, you can track at any time which changes a document has undergone during its creation. This criterion is a prerequisite for the certification of a company according to DIN EN ISO 9001.

Your options & features:

• When revising, GAIN Collaboration simultaneously changes the status and controls file access accordingly.
• GAIN Collaboration automatically changes all references in the 2D/3D CAD area. There is no need for time-consuming replacement of components.
• Display of referenced documents during copying.
• Revisions numerically or alphabetically (depending on configuration).
• Automatic status control.
• Notifications to other employees/departments/locations.

To ensure that employees can quickly find the documents they are looking for via their classification, all employees must use the same terminology. GAIN Collaboration thinks along with you and suggests previously used standard terms in a selection dialog during classification. Optionally, you can make this mandatory. GAIN Collaboration can also optionally specify characteristics depending on the class.
GAIN Collaboration can also provide translations of the terms for designations, classes and characteristics through an integrated dictionary.

GAIN Collaboration supports you visually: When browsing, you can view each document via a quick preview. For viewing native formats GAIN Collaboration uses the viewers that are already installed on the computer. GAIN Collaboration can also open and view secondary documents directly by double-clicking.

The GAIN Collaboration Archive does not need cryptic encryption of file names or directories. There is no share for users.

Learn more about the benefits of the GAIN Collaboration Archive…

GAIN Collaboration generates – manually or automatically – neutral formats such as PDF, TIF or DWF. For example, directly after the document processing – when checking in.

If you use a job server, it automatically creates neutral formats when you release documents.

For example, in the case of a change or release. The possible neutral formats depend on the possibilities of the respective application (program).