Select Page

PDM System

The Swiss Army Knife for
economical product development.

What is PDM?
And what is a PDM system?

  • PDM stands for Product Data Management and is a technology for managing production data.
  • A PDM system manages, monitors and controls most of the data and information that is created in a company during the product life cycle. Product data management, formerly also known as engineering data management (EDM), is the foundation for product lifecycle management (PLM).

Why a PDM system?

The overriding aim of a PDM system is to increase productivity during the creation, manufacture and design of products. Specifically:

  • Minimizing time and costs during product development.
  • Maximizing the quality of product development.

What can a PDM system do?

At its core, a PDM system has 2 areas of responsibility:

  • It informs all employees involved in the product development process throughout the company about the data generated during the product life cycle.
  • It also manages and regulates important processes in product creation.
Product recording and provision

Collection and provision of product data

Recording and informing all employees involved in the product development process about the data generated during the product life cycle.

Product development

Product development

Products are created in systems connected to the PDM system, such as CAD, CAM or ERP software. In detail, these are individual parts or assemblies with their parts lists and articles.

Product variants

Product variants

Management of different product characteristics at document and/or item level.

Product classification


Grouping similar or identical objects into classes according to characterizing features. For example, according to similarity, dimensions, materials or functions.

Product change management

Change and revision management

Logging of technical changes. For example, who changed something in a design at what time and what exactly?

Product Status management Release system

Status management and release management

Control the availability of objects for other departments and/or connected systems, such as an ERP system. So that, for example, only released objects can be used in the future.

The advantages of a PDM system

PDM systems create centralized management of all product data, regulate data access and support the automation of workflow and process management.

Cross-departmental advantages:

  • Accelerated processes, for example when searching for files
  • Improved data quality
  • Fewer errors
  • More security, for example through a PDM archive
  • Better collaboration, for example thanks to access rules or user rights
  • Higher productivity
  • Last but not least: greater customer satisfaction

Who benefits from a PDM system?

In principle, PDM software optimizes the collaboration and productivity of all employees involved in product development:

  • A designer creates a new drawing based on previously designed machine parts.
  • A sales employee can call up specific and up-to-date product data to prepare a quotation.
  • The purchaser looks up the supplier of a particular spare part via the parts list.
  • Quality assurance staff can quickly look up the product information of a product that is the subject of a complaint.
  • The work preparation department can view parts lists as specifications.
  • An employee of an external partner uses the option of exchanging data between locations by calling up the current revision of a German plant section.

What is the difference between PDM and PLM?

  • PDM (Product Data Management) is the basis for PLM (Product Lifecycle Management).
  • PDM is primarily at home in design.
    PLM considers the entire product life cycle: from the product idea to disposal.

PDM PLM is therefore not an either-or decision.

Your contact

Marcus Dirks

Marcus Dirks

Dipl. Ing. Marcus Dirks has been committed to tailor-made solutions in the PDM/PLM area for 20 years.

At GAIN Software he is responsible for business development.

+49 (521) 9676 13 16


Your 1st step to GAIN Collaboration. Order a free demo:

Data protection*

11 + 7 =

Or do you have any questions
to GAIN Collaboration?

Please contact us: +49 521 967 613 – 0

Download the product info

GAIN Collaboration Brochure